Erin, these are fantastic ideas. As for the commenter who said they only had ten minute conferences... that's our time slot too, and it can be tricky. But I'm not clear on how any of your ideas would take away from that ten minutes, since most of them are just nice hospitable touches to make people feel more at home.
The only thing I wouldn't include from your list is the bottled water... I have a real vendetta against that stuff for environmental, economical, and ethical reasons. But you did get me thinking about the possibility of putting out a jug of water and some of the plastic glasses from our kindergarten room, which could easily be tossed into the dishwasher afterwards.
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