I'm glad you are finding some of my ideas useful in your own classroom.
It sounds like some of your district's requirements (like having all students read from the basal text in place of independent reading) are really keeping your students from being able to read self-selected texts. Fortunately, my district has gone away from requiring the use of a basal text, so my students are able to read for nearly 40 minutes each day. Because of this, they are able to complete many texts each month. However, it is hard to give you a specific number because some students are reading chapter books, while my lower readers are still reading more picture books. Many students are also reading nonfiction as well, so it really varies in terms of now many books each student completes.
During our 35-40 minute IDR time, I regularly conduct guided reading groups and strategy groups. However, I really try to keep my lessons to 12-15 minutes so that students never lose an entire day of IDR time. Another goal is not to see a single student more than 3 times a week. (You may have to make an exception for students reading well below grade level.) I want them to have time to apply what they learn in their lessons with me to their independent reading. I really try to give them ample time to do that.
You also mentioned that your students are spending a great deal of their IDR time doing work to prepare for the next guided reading group meeting. In the past couple of years, I have really tried to keep my work with my readers confined to the lesson. I now use shorter texts in my guided reading lessons so that students can return to their self-selceted texts when they are not with me. I then use my individual reading conferences to check-in and make sure they are using the skills I taught them during my small group lessons.
The only is exception is when students are in book clubs. When they are in book clubs, they are reading chapter books that do require them to do reading outside of our time together so that they are prepared for the next meeting. During these times, I understand that students will be reading fewer books during IDR time.
My ultimate goal in reading workshop is to grow lifelong readers. The more my students are able to read "just right" books of their own choosing, the closer I am to reaching that goal of instilling in my students an authentic love of reading.
I know that it is more difficult than it sounds, especially when your district has so many requirements that make it tough to meet your personal teaching goals.
I'm not sure if I have really been able to help you, but I hope that I have been able to give you some insight as to how I manage the readers in my classroom.
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