Rules are rules, so if it is a school-wide policy just follow it and move forward. You still have the teacher autonomy to not make it any bigger than that.
Regarding behavior communication: If an incident report is filled out, I try to let the parent know about the situation, if possible. Our online grading also sends behavior notifications too. It let's you know when the message has been received, which is nice. Besides that, I've never struggled with discipline concerns so I don't need to do much.
In my prior school, we had to use the agendas for marking discipline codes (talking, off-task behavior, etc.). I managed and was still able to share and model my philosophy on awards/incentives.
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