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Staff Workshop Topic: End-of-the-Year Evaluations

  • Grades: Early Childhood, Infant, PreK–K, 1–2

Instructions for Administrators:

This month's Staff Workshop is designed to help you and your staff reflect on your work and use the insights you've gained to strengthen your program in the coming year. There are two sections to the Staff Workshop Handout. The first section is a two-page self-evaluation for teachers; the second section is a program and self-evaluation for administrators. Both of these tools will help you recognize strengths and address areas that need attention. We recommend a period of two to three weeks to accomplish the following:

  • Meet with teachers as a group to go over the process and to distribute Teacher Self-Evaluation forms. Let staff know that you will be evaluating your own work as well and that you see this as an affirming process. Explain that they will have a week to reflect on and complete the forms, after which you will meet with each person individually.
  • Spend a week working on your own Program Evaluation form.
  • Begin your private discussion with teachers about their self-evaluations by assuring each one that this is an opportunity to build on their strengths. As you review the form together, note these areas and those that need work. Be supportive, but also pose positive challenges if your perceptions differ from theirs.
  • Meet with the entire staff to share insights you gleaned from your evaluation and to plan for the year ahead based on individual and group goals. Allow plenty of time for discussion, perhaps scheduling an early potluck supper at which you share triumphs, examine needs, and begin to talk about visions for the future!

Implementing Your End-of-the-Year Evaluation Plan

As you conclude the formal aspects of your evaluation, you'll want to think about implementing what you have learned. Though you have identified individual staff needs, programmatic concerns and goals, and your own personal aspirations, take time to remind yourselves that everything cannot be accomplished immediately and that goals, by definition, are designed to be achieved over time. Here are guidelines to help you plan.

  • Choose one goal - a first step that can easily be accomplished - and follow it through. This may be as simple as ordering a few new materials or organizing a family/staff event. This concrete act will give both you and your staff an instantaneous boost!
  • Look at goals that will require funds to achieve. Prioritize items from "most feasible" to "least likely." Form a parent-staff committee to investigate the possibility of raising funds.
  • Work with individual staff members. Use staff meetings to work toward goals that you agree on as a group.
  • Plan informal occasions, perhaps in conjunction with staff meetings or conferences, where you and your staff can get to know one another better. If you have a big decision to make, consider arranging a daylong "retreat," at which you can focus on major issues.
  • Think of your program's evaluation as an opportunity to enhance a sense of community between you and your staff and between your staff and the families they serve. Children will be the recipients of your efforts!

Editor's Note: After a program has been accredited by NAEYC, an annual report is still required. These evaluations can be used to fulfill this report. If you would like more information about accreditation, call the Academy at NAEYC, 800-424-2460, or visit its Web site at http://www.naeyc.org/. Permission is granted by the publisher to reproduce the evaluations.

This article originally appeared in the May, 1999 issue of Early Childhood Today.

  • Subjects:
    Assessment, Decision Making Process, Professional Development, Educational Policy, School Administration and Management
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